Last updated: March 28, 2026

This Privacy Notice for The Code Group ("we," "us," or "our") describes how and why we might collect, store, use, and/or share (process) your personal information when you use our services (Services), such as when you:

• Visit our website at https://hiresystemauth.beta.codegroup.co.za/, or any website of ours that links to this Privacy Notice.
• Use PowerHire. Welcome to PowerHire, the ultimate solution for streamlining your hiring process. Our platform allows you to effortlessly review candidates, set up and host interviews, and thoroughly assess candidates with customized evaluations. From candidate vetting to pipeline setup, we provide all the tools you need to make informed, data-driven hiring decisions. Whether you’re looking to refine your recruitment strategy or speed up your hiring process, we've got you covered with comprehensive assessments and seamless integrations to help you build the best team.
• Engage with us in other related ways, including any sales, marketing, or events.

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at support@thecodegroup.co.za.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice, but you can find out more details about any of these topics by referring to the full policy below.

1. What personal information do we process?

When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and our Services, the choices you make, and the products and features you use.

2. Do we process any sensitive personal information?

We do not process sensitive personal information.

3. Do we collect any information from third parties?

We do not collect any information from third parties.

4. How do we process your information?

We process your information to provide, improve, and administer our Services, communicate with you, ensure security and fraud prevention, and comply with the law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so.

5. In what situations and with which parties do we share personal information?

We do not share user information with any third-party service providers. All user data is exclusively accessible to The Code Group and is secured through VPN restrictions.

6. How do we keep your information safe?

We have implemented strict technical and organizational security measures to protect your personal information. However, no electronic transmission over the Internet or information storage system can be guaranteed to be 100% secure.

7. What are your rights?

Depending on your location, applicable privacy laws may grant you certain rights regarding your personal information.

8. How do you exercise your rights?

You can submit a data subject access request or contact us directly. We will consider and act upon any request in accordance with applicable data protection laws.

TABLE OF CONTENTS

1. What information do we collect?
2. How do we process your information?
3. When and with whom do we share your personal information?
4. Do we use cookies and other tracking technologies?
5. How long do we keep your information?
6. How do we keep your information safe?
7. Do we collect information from minors?
8. What are your privacy rights?
9. Controls for Do-Not-Track features
10. Do other regions have specific privacy rights?
11. Do we make updates to this notice?
12. How can you contact us about this notice?
13. How can you review, update, or delete the data we collect from you?

1. What information do we collect?

We collect personal information that you voluntarily provide to us when you register on the Services, express interest in obtaining information about us or our products and Services, participate in activities on the Services, or otherwise contact us.

1.1 Personal Information Provided by You

• Names
• Phone numbers
• Email addresses
• Mailing addresses
• Contact preferences
• Job titles
• Other similar information

1.2 Sensitive Information

We do not process sensitive personal information.

1.3 Payment Data

If you make purchases, we may collect data necessary to process your payment, such as your payment instrument number (e.g., credit card number) and the security code associated with your payment instrument.

2. How do we process your information?

We process your information for a variety of reasons, including:

• To facilitate account creation and authentication.
• To send administrative information to you.
• To request feedback.
• To protect our Services and prevent fraud.

3. When and with whom do we share your personal information?

We do not share your personal information with third parties. All user data is exclusively controlled by The Code Group and restricted through secure VPN access.

4. Do we use cookies and other tracking technologies?

Yes, we may use cookies and similar tracking technologies to access or store information.

5. How long do we keep your information?

We will keep your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.

6. How do we keep your information safe?

We have implemented security measures to protect your personal information. However, no system is 100% secure.

7. Do we collect information from minors?

We do not knowingly collect data from or market to children under 18 years of age.

8. What are your privacy rights?

Depending on your location, applicable privacy laws may grant you certain rights regarding your personal information.

9. Controls for Do-Not-Track features

...

10. Do other regions have specific privacy rights?

...

11. Do we make updates to this notice?

We may update this Privacy Notice from time to time. We will notify you of changes by posting the new notice on this page.

12. How can you contact us about this notice?

You can contact us at support@thecodegroup.co.za.

13. How can you review, update, or delete the data we collect from you?

You may have the right to review, update, or delete the personal data we collect from you, subject to applicable law. To request to review, update, or delete your personal information, please contact us at support@thecodegroup.co.za.

Data Security:
All user data is exclusively accessible to The Code Group and is protected via VPN security measures. We do not share data with third-party service providers.

TERMS AND CONDITIONS

Last updated: March 28, 2026

These Terms and Conditions ("Terms") govern your use of PowerHire and any associated services provided by The Code Group ("we," "us," or "our"). By accessing or using our Services, you agree to comply with and be bound by these Terms. If you do not agree to these Terms, you must not use our Services.

1. Use of Services

• You must be at least 18 years old to use our Services.
• You agree to use our Services only for lawful purposes.
• You shall not misuse, modify, or attempt to gain unauthorized access to our Services.

2. Account Registration

• You may be required to create an account to access certain features.
• You are responsible for maintaining the confidentiality of your account.credentials.
• We reserve the right to suspend or terminate.accounts that violate these Terms.

3. Payment and Subscription

• Certain features of the Services may require payment.
• By providing payment information, you authorize us to charge applicable fees.
• All payments are final unless otherwise stated in our refund policy.

4. Data Security and Privacy

• We do not share user data with third-party service providers.
• Your data is exclusively controlled by The Code Group and secured via VPN access.
• Please review our Privacy Policy for more details.

5. Limitation of Liability

• We provide our Services "as is" without warranties of any kind.
• We are not liable for any damages arising from the use or inability to use our Services.

6. Changes to Terms

• We reserve the right to update these Terms at any time.
• Your continued use of the Services constitutes acceptance of the updated Terms.

7. Contact Information

For any questions regarding these Terms, contact us at support@thecodegroup.co.za.